Making a Board Presentation

This page last reviewed December 16, 2013

Below are frequently asked questions regarding presentations in the Cal-EPA Board Hearing Rooms. For more information about presentations and Board meetings, you may contact the Clerk of the Board at (916) 322-5594.

For specific information for producing slides that project successfully on the Board Hearing Room equipment you may want to use Guidelines for Creating Presentations and PowerPoint 2010 Templates.

Where is the Air Resources Board Sacramento Hearing Room located?

The Air Resources Board Hearing Room is located on the second floor of the 1001 "I" Street building.

What does the ARB Sacramento Board Hearing Room layout look like?

See the diagram of the Board Hearing Room layout.

What equipment is available in the ARB Sacramento Board Hearing Room?    

California Integrated Waste Management Board (CIWMB) has equipped the board rooms with computers and monitors. CIWMB has the responsibility of ensuring the equipment's software and hardware meet minimum specifications in order to adequately present board presentations.

Please Note: The media equipment is configured to run via the Board Hearing Room computer, therefore you cannot run your presentation from your personal computer. 

What is the best way to present my information?

The best way is computer slides using Microsoft PowerPoint 2010. Presentations produced on other versions or different applications may not run on the Board Hearing Room computer. Please bring 30 copies of your PowerPoint presentations for the Board Members and Executive Staff.

What colors and fonts project the best on the Board Hearing Room equipment?

You'll get the best visibility on the Board Hearing Room equipment using:

  • dark blue background with either white or yellow text;
  • font sizes 28 points or larger; and
  • by using simple fonts such as Arial, Times New Roman or Univers (W1).

For more detailed information you may want to use Guidelines for Creating Presentations and PowerPoint 2010 Templates. Please be aware that the guidelines and templates were created for ARB staff use, therefore some of the information may not be appropriate for your presentation.

During my presentation, who will run my slide program?

ARB staff is available to "click" or advance slides for you if you don't wish to do so yourself.

How long can my presentation be?

The length of time allowed for stakeholder presentations will differ depending upon many factors, including the number of speakers wishing to speak on any given topic. The Chair will determine the time to be allotted to all speakers on a given agenda item. Although the following time limit may not always be imposed for a particular Board item, speakers should be prepared, if necessary, to make their presentations within a three-minute time allotment.

Are all presentations webcast?

ARB Board meetings are webcast and the world will be able to hear your remarks. Your remarks will also be available via the written transcript posted to our website. We will request a hardcopy The actual slide presentations made to the Board by ARB staff will be made available to the public. Anyone with a PDF reader will be able to access these slide presentations. Each ARB staff presentation will be linked from the monthly Board agenda. Usually, presentations will be made available immediately prior to the actual presentation, and a placeholder file will lie underneath the link on the Board agenda advising the user of this fact.